Job Description

Job Summary: This is an experienced individual contributor position which works under limited supervision and is responsible for logistics management for the entire organization which includes but is not limited to: making shipping arrangements with carriers and clients, negotiating shipping rates, working with financial institutions to receive final payments and maintaining shipping records.

Essential Duties and Responsibilities: | % of Time

• Make arrangements with shipping companies for client delivery and create the Bill of Lading for all orders produced. 
• Process client folders in anticipation of shipment by calculating cubes, mileage and tractor trailer accessibility. 
• Contact clients to coordinate deliveries in advance of job completion.
• Provide clients with all necessary shipping documents and final sales orders.
• Maintain logistics logs throughout the shipping process.
• Maintain client folders and create client intake sheets.
• Update CRM with all pertinent shipping information.
• Schedule in-house installers for installation or service jobs on behalf of clients.
• Coordinate with manufacturing to ensure client orders are ready for shipment and all necessary paperwork is complete.
• After shipment, prepare client folder for submission to Controller. 
• Negotiate freight rates with carriers, both Domestic and International.
• Ensure final payment is received from financial institutions prior to installation or delivery.
• Resolve shipping delays or issues as they arise. 
• Coordinate crate builds and pricing. 
• Create NAFTA, Commercial invoices, and all International documentation.
• Communicate weekly sales reports to upper management. 
• Coordinate use of company vehicles by maintaining company calendar, retaining vehicle keys and scheduling use of vehicles.
• Perform other duties as assigned by management.

Supervisory Responsibilities: None

Minimum Education & Experience Requirements: 

• High School Diploma/GED; Bachelor’s degree preferred.
• Minimum of seven (7) years or more of prior logistics management experience, preferably for a manufacturer.
• Prior experience with Customer Relationship Management software, required.
• Prior experience with Solomon Accounting Software, preferred.

Special Requirements: 

• None

Knowledge, Skills and Abilities:

• Proficient in Microsoft Office application such as Word, Excel and Outlook.
• Intermediate to advanced knowledge of logistics management.
• Ability to work effectively as part of a team and as an individual contributor.
• Strong attention to detail.
• Strong negotiation skills.
• Highly organized with the ability to manage multiple tasks with conflicting deadlines.
• Knowledge of Customer Relationship Management (CRM) software.
• Excellent oral and written communication skills.

Physical Demands and Working Conditions:
The Physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: While performing duties of the job, the employee is occasionally required to stand; walk; sit use hands to handle, or feel objects, tools or controls; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work Environment: While performing the duties of the job, the employee is not exposed to weather conditions. The noise, light, sound and temperature levels are usually moderate and typical of an office environment.

Since its inception in 1990, Eye Designs Group is the leader of retail eyewear displays, cabinetry design and manufacturing. We offer Interior Design Services, Branding and Marketing assistance, quick ship products, accessories, and lighting while manufacturing most of our products at our Collegeville, PA manufacturing facility.

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